Education

HR built for educational institutions

Schools, colleges, and universities need HR that understands their unique workforce structure — term-based contracts, academic calendars, diverse staff categories, and strict regulatory requirements.

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Contract management
Term-based
Academic payroll
Auto
Staff management
Multi-role
Compliance tracking
100%

Built for Education

HR for every staff member in your institution

From teaching staff and non-teaching staff to casual workers and part-time lecturers, OnTap manages the full complexity of an educational institution's workforce — in alignment with your academic calendar.

  • Manage academic staff, administrative staff, and support workers separately
  • Handle term-based and semester-based employment contracts
  • Process payroll aligned to academic terms and holidays
  • Track CPD hours, qualifications, and professional development
  • Manage leave across academic calendar — term breaks vs. annual leave
  • Maintain compliance with public service and education sector regulations

Features

Everything you need, nothing you don't

  • Academic Staff Management

    Manage teaching staff, lecturers, tutors, and research staff with role-specific workflows.

  • Qualification Records

    Store qualifications, TSC registration and certificates for every staff member, with renewal reminders.

  • Academic Calendar Integration

    Align payroll, leave, and scheduling with your institution's term dates and holiday calendar.

  • Multi-Category Payroll

    Process payroll for permanent, contract, part-time, and casual staff in a single run.

  • Compliance & Governance

    Meet public service regulations, TSC requirements, and education sector employment standards.

  • Department & Faculty Management

    Org chart with faculty, department, and school-level visibility for HR and management teams.

  • Contract Management

    Manage term-based, fixed-term, and permanent contracts with automated renewal workflows.

  • Clearance & Safeguarding Records

    Store certificates of good conduct and safeguarding documents with expiry reminders.

  • HR Analytics for Education

    Staff-to-student ratios, turnover by faculty, leave patterns, and payroll cost reports.

  • Part-Time & Hourly Tracking

    Track hours for part-time lecturers, tutors, and support staff with accurate pay calculations.

  • Leave Management

    Manage annual leave, study leave, maternity/paternity, and sick days across term boundaries.

  • Performance Management

    Annual appraisals, peer reviews, and performance improvement plans designed for academic roles.

Multi-role
Staff categories

teaching, admin, support in one system

100%
Audit compliance

ready for government inspections

Term-aligned
Payroll cycles

matches your academic calendar

Zero paper
HR administration

fully digital workflows

Education Payroll

Payroll built for every employment type

Educational institutions employ a uniquely diverse range of staff. OnTap handles every employment type accurately — from permanent teaching staff to sessional tutors and casual workers.

  • Term-based pay

    Process payroll aligned to academic terms, not just calendar months

  • TSC compliance

    Teachers Service Commission salary scales and deductions handled correctly

  • Part-time lecturers

    Calculate pay per contact hour or per session with full audit trail

  • Faculty cost analysis

    Per-department and per-faculty payroll cost reporting

Easy Onboarding

Get your institution running in four steps

Our education-sector specialists will guide your institution through setup, data migration, and first payroll — typically completed within a week.

  1. 1

    Configure Your Institution

    Add schools, faculties, departments, and support units with hierarchical org structures.

  2. 2

    Import Staff Records

    Import staff from TSC, NEMIS, or your existing systems — or add them manually.

  3. 3

    Set Up Pay Structures

    Configure salary scales, allowances, and deductions for each staff category.

  4. 4

    Run Payroll Each Term

    Process payroll aligned to your academic calendar with full audit trails.

Transform your institution's HR

Schools, colleges, and universities across Africa trust OnTap for accurate, compliant HR management aligned to their unique academic workflows.

  • Academic Staff Management
  • Qualification Records
  • Academic Calendar Integration
  • Multi-Category Payroll

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More in By industry

Transform your institution's HR

Schools, colleges, and universities across Africa trust OnTap for accurate, compliant HR management.

Start free trialBook a demo
  • 14-day free trial
  • No credit card required
  • Set up in under 30 minutes