Payroll meets accounting with QuickBooks
Eliminate double-entry and reconciliation headaches. The OnTap + QuickBooks integration automatically syncs payroll data, employee costs, tax liabilities, and expense records — keeping your books accurate without lifting a finger.
Payroll data, perfectly in your books
100%
Payroll accuracy
Auto
Journal entries
0
Manual reconciliation
- Payroll Auto-Sync
- Journal Entry Automation
- Tax Liability Tracking
- Expense Management
- Labor Cost Analytics
- Payroll accuracy
- 100%
- Journal entries
- Auto
- Manual reconciliation
- 0
- Financial sync
- Real-time
Finance + HR Unified
Payroll data, perfectly in your books
Every payroll run in OnTap automatically creates journal entries in QuickBooks. Salaries, taxes, deductions, and benefits costs are categorized, posted, and reconciled — so your accountants always have clean, accurate books without waiting for HR reports.
- Auto-post payroll journal entries to QuickBooks on every pay run
- Sync employee salary costs, tax liabilities, and benefit deductions
- Map OnTap pay categories to QuickBooks chart of accounts
- Reconcile payroll expenses with bank transactions automatically
- Generate P&L reports with accurate labor cost breakdowns
- Expense claim approvals in OnTap sync directly to QuickBooks
Features
Everything you need, nothing you don't
Payroll Auto-Sync
Every OnTap payroll run posts automatically to QuickBooks — salaries, taxes, deductions, and employer contributions.
Journal Entry Automation
Eliminate manual accounting entries. OnTap creates correctly-categorized journal entries in QuickBooks instantly.
Tax Liability Tracking
PAYE, NSSF, NHIF, and other tax liabilities auto-populate in QuickBooks. Statutory filing is always reconciled.
Expense Management
Employee expense claims approved in OnTap sync as QuickBooks bills — ready for payment with one click.
Labor Cost Analytics
View real-time labor cost breakdowns by department, role, and location — right inside QuickBooks reports.
Chart of Accounts Mapping
Map OnTap pay types to your specific QuickBooks accounts for a fully customized integration.
- 100%
- Data Accuracy
- 80%
- Time Saved
- Auto
- Journal Posting
- Zero
- Double Entry
No manual entry errors
On payroll reconciliation
Every payroll run
Single source of truth
Accounting Automation
Finance and HR, finally speaking the same language
Your HR data is your most expensive line item. With OnTap + QuickBooks, finance teams get real-time visibility into labor costs, and HR teams stop manually exporting spreadsheets. One integration eliminates an entire workflow.
Automated Reconciliation
Bank transactions, payroll disbursements, and QuickBooks entries all reconcile automatically.
Cost Centre Reporting
Break down labor costs by department, location, or project — mapped directly from OnTap org structure.
Audit-Ready Records
Every sync is logged with timestamp and user ID. Full audit trail across OnTap and QuickBooks.
Month-End Automation
Close the books faster. Payroll is already in QuickBooks before month-end — no mad dash to reconcile.
How It Works
Connect payroll to your books in minutes
- 1
Authorize QuickBooks connection
In OnTap integrations, click 'Connect QuickBooks' and sign in to your QuickBooks Online account. Works with all QuickBooks Online plans.
- 2
Map accounts and pay categories
Link OnTap pay categories (basic salary, overtime, allowances, deductions) to your QuickBooks chart of accounts.
- 3
Run payroll — books update automatically
Process payroll in OnTap as normal. QuickBooks journal entries, liability accounts, and expense records update in real time.
Join the QuickBooks integration waitlist
Be the first to know when OnTap + QuickBooks launches. No more payroll reconciliation headaches — ever again.
- 14-day free trial
- No credit card required
- Set up in under 30 minutes