Platform features

Everything your HR team needs, all in one place

From payroll and compliance to performance and analytics, Ontap brings every HR tool your organisation needs into one workspace.

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Accurate payroll, every cycle

Payroll & Compensation

  • Automated PAYE, NSSF, SHIF and Housing Levy calculations
  • Multi-currency and multi-jurisdiction payroll
  • Off-cycle and bonus payroll runs
  • Bank payment file generation
  • Payslip generation and distribution
  • KRA iTax-ready P10 and P9 reports
  • Payroll approval workflows
  • Salary advances and payroll wallet
  • Budgets and a full transaction ledger

Your complete employee system of record

Core HR

  • Comprehensive employee profiles and records
  • Digital employment contracts and e-signing
  • Org chart and team structure management
  • Document management and secure storage
  • Disciplinary and grievance case tracking
  • Probation period management
  • Employee lifecycle from hire to retire
  • Custom HR fields and data capture

Streamlined time off and time tracking

Leave & Attendance

  • Configurable leave policies per location
  • Self-service leave requests and approvals
  • Automatic leave balance calculations
  • Public holiday management by jurisdiction
  • Mobile clock-in and clock-out
  • Shift scheduling and roster management
  • Overtime tracking and calculations
  • Biometric device integration

Drive growth through structured feedback

Performance Management

  • Goal setting with OKR framework support
  • 360-degree feedback and peer reviews
  • Performance review templates
  • Continuous feedback and check-ins
  • Performance improvement plan (PIP) tracking
  • Competency framework management
  • Rating calibration tools
  • Performance analytics and reporting

Stay compliant across every jurisdiction

Compliance

  • Statutory compliance across African markets
  • Automatic tax table updates
  • ODPC-registered data processor
  • GDPR compliance framework
  • Immutable audit trails
  • Role-based access controls
  • Employment law compliance checks
  • Statutory reports (NSSF, SHIF, PAYE)

Run the rest of the business alongside your people

Operations

  • Assets register with assignment and recovery
  • Fleet: vehicles, drivers, fuel and servicing
  • Stock levels and movements across branches
  • Announcements with read receipts
  • HR documents with expiry reminders
  • Audit and system logs for every change
  • Organisation structure and reporting lines
  • Unified calendar and task management

Data-driven people decisions

AI & Analytics

  • Headcount, turnover and attendance reports
  • Real-time HR dashboard and KPIs
  • Turnover prediction and risk scoring
  • Payroll cost analytics by department
  • Headcount planning and forecasting
  • Diversity and inclusion metrics
  • Custom report builder
  • Export to Excel, PDF and BI tools
  • AI Assistant for plain-language HR questions

Platform capabilities

Built for scale and reliability

  • Mobile-first

    Employees and managers work from the web portal or the Ontap Android app. iOS is coming soon.

  • Open API

    A RESTful API with full documentation for custom integrations and automation.

  • Multi-jurisdiction

    Payroll and compliance built for Kenya first, with more African markets on the roadmap.

  • Fast setup

    Fully operational in hours, not weeks. No implementation project required.

  • 100+ reports

    Every statutory and HR report you need, pre-built and ready to export.

  • 99.9% uptime

    Enterprise-grade infrastructure with geographic redundancy.

Ready to see every feature in action?

Get a personalised demo with a product expert who understands your industry and jurisdiction.

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