Assets Management

New

Track, assign, and manage every company asset

From laptops and phones to vehicles and equipment — OnTap Asset Management gives you complete visibility over every asset across your organization, linked directly to your employees.

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Asset tracking
Real-time
Audit trail
Full
Depreciation calc
Auto
Asset loss gaps
Zero

Complete Asset Visibility

Every asset, every employee, one unified view

OnTap links every company asset directly to the employee who holds it — creating a real-time, auditable record of ownership, condition, and location. From onboarding to offboarding, your asset register stays accurate automatically.

  • Assign assets to employees at onboarding with a single click
  • Track laptops, phones, vehicles, equipment, and any custom asset type
  • Scan QR codes or barcodes to log check-in and check-out instantly
  • Automatic asset recovery checklist generated on employee offboarding
  • Flag overdue asset returns and escalate to managers automatically
  • Maintain full asset history including repairs, transfers, and disposals

Features

Everything you need, nothing you don't

  • Asset Register

    Centralized register of every company asset with category, model, serial number, value, and current holder.

  • Employee Assignment

    Assign assets to employees at hire or any time. Digital acknowledgement captured with e-signature.

  • QR & Barcode Scanning

    Scan asset QR codes or barcodes via mobile app for instant check-in, check-out, and condition updates.

  • Full Asset History

    Immutable log of every assignment, transfer, repair, maintenance event, and disposal for each asset.

  • Return Reminders & Alerts

    Automated reminders for scheduled returns, overdue assets, and expiring warranties sent to employees and managers.

  • Maintenance Scheduling

    Schedule and track preventive maintenance, repairs, and servicing. Log costs and downtime per asset.

  • Depreciation Tracking

    Automatically calculate asset depreciation using straight-line or reducing balance methods for financial reporting.

  • Asset Transfers

    Transfer assets between employees, departments, or locations with full audit trail and approval workflows.

  • Offboarding Checklist

    Auto-generate asset recovery checklists on resignation or termination — nothing gets missed.

  • Insurance & Compliance

    Store insurance certificates, warranty documents, and compliance records against each asset.

  • Asset Reports

    Depreciation reports, asset utilization summaries, disposal logs, and cost-per-department breakdowns.

  • Custom Asset Categories

    Define your own asset types, custom fields, and tracking attributes to match your organization's needs.

100%
Asset visibility

every item tracked in real time

Zero
Manual paperwork

fully digital assignments and returns

Auto
Depreciation calc

straight-line & reducing balance

Full
Audit trail

immutable history on every asset

Linked to Your HR Data

Asset management that works with your HR workflows

Because OnTap Asset Management is built into your HR platform, every asset event — assignment, return, transfer — is automatically tied to employee records, payroll, and offboarding workflows.

  • Onboarding integration

    Assets assigned as part of the employee onboarding checklist — no separate system needed

  • Offboarding automation

    Asset recovery checklists triggered automatically when an employee is offboarded

  • Department cost reporting

    Track total asset value and depreciation per department for financial planning

  • Audit-ready records

    Every assignment and return logged with timestamp and employee signature

Simple Setup

Get your asset register running in four steps

  1. 1

    Import Your Asset Register

    Upload your existing asset list via CSV or add assets one by one. Categorize by type, assign serial numbers, and set values.

  2. 2

    Assign Assets to Employees

    Link each asset to its current holder. Employees receive a digital acknowledgement to sign — all captured automatically.

  3. 3

    Enable Tracking & Alerts

    Configure return schedules, maintenance reminders, and warranty alerts. Enable QR scanning via the mobile app.

  4. 4

    Monitor & Report

    Run depreciation reports, audit your asset register, and track overdue returns — all from one dashboard.

Explore more

More in Operations

Take control of every company asset

Know exactly what you own, who has it, and what it's worth — without spreadsheets, manual chasing, or offboarding surprises.

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  • Set up in under 30 minutes