Unified Calendar

New

One calendar for your entire workforce

Leave, shifts, events, performance reviews, public holidays, and team schedules — all visible in one unified calendar that keeps your organization perfectly coordinated.

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Schedule visibility
360°
Leave overlay
Real-time
Calendar view
Multi-team
Google & Outlook
Synced

Everything in One View

Stop switching between five different calendars

OnTap Unified Calendar brings leave approvals, shift rosters, company events, HR milestones, and individual schedules into a single, real-time view — so managers always know who is available, when, and why.

  • See leave, shifts, and availability across your entire team at once
  • Public holidays automatically populated per country and location
  • Colour-coded layers: leave, shifts, events, and HR milestones
  • Manager view shows team coverage gaps before they happen
  • Sync bidirectionally with Google Calendar and Microsoft Outlook
  • Employee view shows personal schedule, approved leave, and upcoming events

Features

Everything you need, nothing you don't

  • Multi-Layer Calendar

    Toggle calendar layers — leave, shifts, events, performance reviews, probation milestones — independently or all at once.

  • Team & Department Views

    Switch between individual, team, department, and company-wide calendar views. Spot coverage gaps instantly.

  • Leave Overlay

    Approved and pending leave requests displayed directly on the calendar. Managers see real-time availability.

  • Google & Outlook Sync

    Bidirectional sync with Google Calendar and Microsoft Outlook. Changes in OnTap reflect in employees' personal calendars instantly.

  • Public Holiday Management

    Public holidays auto-populated for Kenya, Uganda, Tanzania, Nigeria, Ghana, South Africa, and 50+ other countries.

  • Company Events

    Schedule company-wide events, town halls, training sessions, and deadlines visible to all relevant employees.

  • Conflict Detection

    Automatic conflict alerts when leave requests, shift assignments, or events overlap for the same employee or team.

  • Reminders & Notifications

    Automated reminders for upcoming events, HR review deadlines, probation end dates, and contract renewals.

  • Mobile Calendar App

    Employees and managers access the full unified calendar on mobile — view, request leave, and check schedules on the go.

  • Custom Calendar Filters

    Filter by employee, team, location, event type, or date range. Save custom views for faster access.

  • Capacity Planning

    Visualize team capacity over upcoming weeks — useful for project planning and leave approval decisions.

  • Role-Based Visibility

    Control what each role can see. Employees see their own schedule; managers see their team; HR sees everything.

360°
Workforce visibility

leave, shifts, and events in one view

50+
Countries covered

automatic public holiday population

Real-time
Calendar sync

Google and Outlook bidirectional

Zero
Coverage surprises

conflict detection before they happen

Connected to Your HR Data

Your calendar that knows your entire HR picture

Unlike standalone calendar tools, OnTap Unified Calendar is built on top of your actual HR data — so leave balances, shift assignments, and probation dates are always accurate, never manually entered.

  • Leave reflects instantly

    Approved leave appears on the calendar the moment it is approved — no manual update

  • Shift roster sync

    Published shift rosters appear on team calendars automatically

  • HR milestone alerts

    Probation end dates, contract renewals, and review cycles shown and alerted proactively

  • Coverage planning

    Plan team coverage by seeing leave and availability across the whole team at once

Easy Setup

Get your whole team on one calendar in minutes

  1. 1

    Configure Your Calendar Settings

    Set your organization's working days, public holiday region, and calendar visibility rules per role.

  2. 2

    Connect External Calendars

    Sync with Google Workspace or Microsoft 365. Employees connect personal calendars in one click.

  3. 3

    Enable Calendar Layers

    Switch on leave, shift, event, and milestone layers for each team. Everything populates automatically from OnTap data.

  4. 4

    Share & Manage

    Publish team calendars, invite employees to events, and manage leave approvals — all from the unified view.

Explore more

More in Workspace

Give your team one source of scheduling truth

OnTap Unified Calendar eliminates scheduling confusion — every team member, manager, and HR professional sees the same real-time picture.

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  • 14-day free trial
  • No credit card required
  • Set up in under 30 minutes